In this webinar, we will discuss how employers should maintain and organize employment records and files. The main reasons why proper record keeping is a requirement for employers are:
Many federal and state authorities have employment laws and regulations about records management training and record retention, including specific HR record-keeping requirements and document retention periods for both paper and electronic records, you definitely must know the HR record retention rules.
And because they are laws, you need to be absolutely confident that all of your employee records, personnel files, and documents - from pre-hire through termination - are legally prepared to defend you.
Ask yourself, whether it is an OFCCP audit, an EEOC investigation, a DOL probe, or an OSHA inspection: Do you know your record retention guidelines, and are you sure you are in compliance?
Many employers tend to keep every document, note, and form concerning the employee in the employee’s personnel file – it essentially becomes a catch-all for everything. But this practice can become a serious problem for the employer.
In a worst-case scenario, the personnel file could become evidence in a lawsuit brought by a disgruntled employee. Further, much of the information that an employer has in its possession about employees is subject to privacy laws such as HIPAA, and FACTA.
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